Annual Compliance Services in Zimbabwe

•Annual Return

•AGM (CR17)

Capital & Share Management

•CR9 (Notice of Conversion, Consolidation, and Split)

•Increase of Share Capital (CR10)

•Further Allotment of Shares (CR11)

Corporate Changes & Dissolution

•Manage Company Branches (CR13)

•Apply for Strike Off (CR14)

Core Registration & Maintenance Services

Name Search: This is the preliminary step for any new registration or name change. It is an application to check the availability of a proposed business name. Once approved, the name is reserved for 30 days to allow for the submission of incorporation documents.

Re-Registration: Mandatory for all companies and PBCs that were registered under the old Companies Act [Chapter 24:03]. This process updates the entity’s details onto the new electronic registry and ensures compliance with the current Act.

Secretarial Services: While not a "form" itself, this refers to the ongoing administrative duties required by law. It includes maintaining the company’s minute books, register of members, and ensuring all statutory returns are filed with the Registrar on time.

Change of Address (CR5): Formally known as the "Notice of situation and postal address." This service is used to update the Registrar whenever a company moves its physical office, changes its postal address, or updates its official email address.

Change of Directors and Secretaries (CR6): Used to notify the Registrar of any appointments, resignations, or deaths of directors and secretaries. It also covers changes to their personal details, such as a change of residential address or surname.

Convert to PBC (CR15): This service allows an existing Private Limited Company to simplify its structure by converting into a Private Business Corporation, provided it meets the membership requirements (no more than 20 members, all natural persons).

Name & Identity Management

Assume Another Name (CR3): Also known as a "Trade Name" or "Trading As" (T/A). This allows a registered company to conduct business under a name different from its legal registered name without forming a new entity.

Change of Name (CR7): A formal process to legally change the name of the entity. This requires a Special Resolution from the shareholders and the issuance of a "Certificate of Change of Name" by the Registrar.

Annual Compliance

Annual Return: A mandatory yearly filing that confirms the company is still active. It provides a "snapshot" of the company’s current directors, shareholders, and registered office. Failure to file this can lead to the company being struck off the register.

AGM (CR17): Formally titled "Declaration that the Annual General Meeting was held." It is a statutory requirement for companies to hold an AGM and subsequently file this form to prove that shareholders were briefed on the company's performance and accounts.

Capital & Share Management

CR9 (Notice of Conversion, Consolidation, and Split): Used when a company decides to reorganize its share structure—for example, by splitting one share into two (sub-division) or merging multiple shares into one (consolidation).

Increase of Share Capital (CR10): Filed when a company decides to increase its authorized share capital beyond the amount specified at incorporation. This is often done to prepare for new investment or the entry of new shareholders.

Further Allotment of Shares (CR11): After increasing share capital, the company must file this return to show exactly how many new shares have been issued ("allotted"), to whom they were issued, and whether they were paid for in cash or otherwise.

Corporate Changes & Dissolution

Manage Company Branches (CR13): Used to notify the Registrar of the location where a branch register of members or debenture holders is kept outside of the main registered office, or if such a branch is discontinued.

Apply for Strike Off (CR14): A formal request by the directors to the Registrar to have the company removed from the register. This is usually done when the company has no assets or liabilities and has ceased to trade, effectively "closing" the business voluntarily.